INVITATION TO APPLY FOR ELIGIBILITY AND TO BID (IAEB)

SBMA-INFRA-09-001

Periodic Road Maintenance Project (2009)
Within the Subic Bay Freeport Zone

The works to be undertaken under the Contract shall consist of providing all labors, materials, permits, equipment and tools necessary to complete the Periodic Road Maintenance Project and other related items of works to complete the project as fully described within the Contract Documents.

1. The Subic Bay Metropolitan Authority (SBMA), Subic Bay Freeport Zone (SBFZ), through the project allocated funds from SBMA Corporate Budget for the Fiscal Year 2009 intends to apply the sum of Php 10 Million being the Approved Budget for Contract (ABC) to payments under the contract for the Periodic Road Maintenance (2009) within the Subic Bay Freeport Zone.

2. The Subic Bay Metropolitan Authority (SBMA), Subic Bay Freeport Zone (SBFZ) now calls for the submission of Letters of Intent (LOIs) from potential Bidders to apply for eligibility for the works to be undertaken under the contract shall consist of providing all labors, materials, permits, equipment and tools necessary to complete the Periodic Road Maintenance project and other related items of works to complete the projects as fully described within the Contract Documents. Bidders should posses a valid PCAB license applicable to the above type and cost of the contract have completed a similar contract with a value of at least fifty percent (50%) of the ABC, and meet the other minimum eligibility requirements stated in the Eligibility Documents. Interested Bidders must submit their LOIs on or before April 23 and 24, 2009 from 8:00 a.m. to 5:00 p.m. to -

Atty. Ramon O. Agregado
SDA for Support Services / BAC Chairman
Bids and Awards Committee
c/o Engineering Department
Rm. 230, Bldg. 255
Barryman Road, Subic Bay Freeport Zone

and secure the Eligibility Documents therefrom, upon payment of a non -refundable fee of Php 2,000.00 to the SBMA Treasury Department. The Eligibility Document shall be received personally by the Interested Bidders or his duly authorized representative upon presentation of the LOI, original copy of valid Contractor's license by PCAB and submission of certified true copy. Applications for Eligibility will be evaluated on a non-discretionary "pass/fail" basis criteria and only contractor applicants passing all the minimum criteria listed on the Eligibility Documents shall be eligible to bid for the said project. The last day for the submission of the accomplished Eligibility Documents shall be on May 13, 2009 up to 5:00 p.m. only at the above address.

The procuring entity's BAC will open the envelopes containing the Eligibility Documents in the presence of the prospective bidder's authorized representative(s) who choose to attend on May 14, 2009, 9:00 a.m. at -

Engineering Department Conference Room
Rm. 218, Bldg. 255
Barryman Road, Subic Bay Freeport Zone

only those Bidders passing the eligibility check will be entitled to purchase the Bidding Documents.

3. Bidding will be conducted through open competitive bidding procedures as specified in the Implementing Rules and Regulations of Republic Act 9184, otherwise known as the "Government Procurement Reform Act" and is restricted, unless otherwise stated to organizations with at least seventy-five percent (75%) interest or outstanding capital stock belonging to citizens of the Philippines.

4. A complete set of Bidding Documents may be purchased by Bidders that passed the eligibility check upon the presentation of the Notice of Eligibility to the BAC Secretariat, at the address above and upon payment of a non-refundable fee of Php 10,000.00. The Bidding Documents shall be received personally by the bidder or his authorized representative on or before the time and date as indicated on the Notice of Eligibility letter.

5. The SBMA will hold a Pre-Bid Conference open to all Eligible Bidders on the time, date and address as indicated in the Bid Document.

6. Completion of the works is required within one hundred twenty (120) calendar days.

7. The SBMA reserves the right to accept or reject any Bid, to annul the bidding progress and to reject all bids at any time prior to contract award without thereby incurring any liability to the affected applicants bidder or bidders.

(Sgd.) Atty. Ramon O. Agregado
SDA for Support Services/ BAC Chairman